Handling of Personal Information

［1. Personal Information Protection Policy]

Click to view the JFE Group, Personal Information Protection Policy page.

［2. Purposes of use of personal information handled by the Company]

1. Information, procurement, processing, and sales of steel products such as steel sheets and pipes, raw materials for steelmaking, and non-ferrous metals, as well as conclusion and management of contracts

2. Information, provision, purchase, processing, and sale of products, technologies, and know-how handled by the Company other than those mentioned in 1. above, as well as conclusion and management of contracts.

3. Information and provision of services incidental or related to 1 and 2 above, and conclusion and management of contracts

(1) Information, procurement, processing, sales, conclusion of contracts, and management of products handled by group companies and partner companies
(2) Information, provision, conclusion of contracts, and management of technology, know-how, services, etc. handled by group companies and partner companies

Development of new products and services

［3. Purposes of use of specified personal information handled by the Company]

JFE collects and uses specified personal data for the following purposes

• Scope of Personal Number-Related Affairs

  Details of affairs to be handled

• Personal number related affairs for employees or former employees
  (including related persons such as dependents)
  
  (including affairs related to those listed on the right)

  Withholding tax related affairs based on the Income Tax Law, etc.

  Preparation of payment records in accordance with the Inheritance Tax Law, etc.

  Individual inhabitant tax related affairs based on the Local Tax Law, etc.

  Employment insurance related affairs based on the Employment Insurance Law, etc.

  Health insurance related affairs based on the Health Insurance Law, etc.

  Administrative work related to employee's pension insurance based on the Employee's Pension Insurance Law, etc.

  National Pension No. 3 Reporting Affairs, etc.

  Affairs for preparation and provision of legal documents related to financial instruments transactions related to the Shareholding Association

  Preparation and provision of legal documents related to the Workers' Wealth Formation Savings Plan

  Preparation and provision of statutory documents related to corporate pension plans

• Personal number related paperwork for individuals other than employees
  (including paperwork related to the right column)

  Preparation of payment records for remuneration, fees, etc., in accordance with the Income Tax Law

  Preparation of payment records for real estate royalties, etc. based on the Income Tax Law

  Affairs related to the preparation of records of payment of consideration for the acquisition of real estate, etc., in accordance with the Income Tax Law

［Joint use [4.]

We may share the personal information in our possession as follows.
In cases where necessary matters are individually notified or made readily available to the public, the information is omitted.

• Items of Personal Data to be Shared

  Among personal information of directors and employees of the Company and its business partners,
  name, affiliation/position, workplace
  address, telephone number, e-mail address, etc.,
  items related to business contact information

• Scope of joint use

  JFE Group Companies

• Purpose of use by the party using the personal information

  Business communication

• Management of such personal data
  Name or title of the person responsible

  JFE Shoji Trade Corporation

［5. Security control measures]

With respect to personal information, the Company shall take the following measures to prevent leakage, loss, or damage of personal data (including personal information that has been obtained or is about to be obtained and is scheduled to be handled as personal data; the same shall apply hereinafter) and to protect personal data from unauthorized access. The same shall apply hereinafter). (2) The Company has taken measures for the appropriate management of personal data (including personal information that has been obtained or is about to be obtained and is scheduled to be handled as personal data.

(Formulation of basic policy)
To ensure the proper handling of personal information, JFE Shoji Trade Corporation has established the JFE Group Personal Information Protection Policy as described above.

(Establishment of rules for handling personal data)
・Establishment of internal rules that stipulate handling methods, responsible persons/persons in charge, and their duties at each stage of acquisition, use, storage, provision, deletion/disposal, etc.

(Organizational Safety Control Measures)
・A personal information general control manager (officer in charge of the General Affairs Department), a department in charge of personal information (General Affairs Office, General Affairs Department), and a personal information control manager (general manager of each department) are appointed as the persons responsible for handling personal data, and an organizational system is established for the control and handling of personal data and for responding to the occurrence or signs of leakage or other incidents when such incidents are detected. The Company has established an organizational system for the management and handling of personal data and for responding to the occurrence of incidents or signs of leakage, etc.
The company has prepared a personal information management ledger that describes the scope and items of personal data, purpose of use, storage location, responsible person, storage period, etc., and has established a means to confirm the status of handling, and regularly checks the personal information management ledger to inspect the company-wide personal data management and handling status.
Conduct internal audits on a regular basis to ensure proper handling of personal data and compliance with laws, regulations, and rules, etc.

(Personnel safety control measures)
・Provide necessary and appropriate supervision and education to employees to ensure that personal data is handled appropriately.

(Physical safety control measures)
・In areas where personal data is handled, measures are taken to prevent unauthorized persons from viewing personal data by devising seating arrangements, etc.
Implement measures to prevent theft or loss of equipment (terminals), external storage media, or documents, etc., on which personal data is recorded or entered.
When equipment (terminals), external storage media, or documents, etc. on which personal data is recorded or entered are carried, including within the business site, appropriate measures are taken so that the contents cannot be easily discovered.
When equipment (servers and terminals) handling personal data, external storage media or documents on which personal data is recorded or entered are disposed of or deleted in a manner that is either unrecoverable or not easily recoverable.

(Technical safety control measures)
・Implement access control to limit the scope of employees who can use information systems that handle personal information databases, etc. and the scope of personal data handled to the scope necessary for business operations.
Identification and authentication of access persons by means of user IDs, passwords, and other identification methods for information systems that handle personal data.
Implement mechanisms to protect information systems that handle personal data from unauthorized access from outside or unauthorized software.
We have implemented measures to prevent leaks, etc. associated with the use of information systems.

（When handling personal information in foreign countries, the Company regularly collects and understands information on personal information protection systems in those countries, and implements safety management measures accordingly.

［6. Contact for inquiries]

Please contact the General Affairs Department at 03-5203-5053 for procedures for requesting the disclosure of personal information held by JFE Holdings, to file a complaint, or for any other inquiries regarding the handling of personal information.

9-5, Otemachi 1-chome, Chiyoda-ku, Tokyo 100-0004

Otemachi Financial City North Tower
JFE Shoji Trade Corporation
Norifumi Soboi, President and Representative Director